A successful tented event depends on careful planning, expert installation, and a deep understanding of site conditions, structural systems, and event logistics. In this ongoing series, Greenwich Tent’s Project Managers share insights, best practices, and real-world expertise designed to set you up for success throughout your tent rental process.
How can clients and planners’ best partner with the project management team to create a seamless, tented event experience?
“Your dedicated Project Manager will guide you seamlessly through every stage of the planning process, ensuring that your tented event remains organized, thoughtful, and stress-free. With an experienced PM overseeing the details, clients can feel confident knowing that timelines, logistics, and coordination are being carefully managed on their behalf. As the season becomes busier, tent production can grow increasingly complex—particularly when last-minute adjustments are requested or when venue and site-specific restrictions come into play.
To avoid unnecessary limitations or compromises, we strongly recommend finalizing your tented event plan early in the planning process. Doing so allows us to secure the appropriate structures, layouts, and enhancements in advance, ensuring availability and giving you the greatest flexibility to achieve everything you envision.” – Kate Damore, Sr. Project Manager
What advice would you give clients to help their event timeline stay stress-free during installation week?
“Let go a little and trust the experts! It’s fascinating to watch it all come together, but it can cause undue stress. It’s a bit like watching a doctor perform surgery. It’s better for the client to focus on the other elements of your event, while our team dives into what they do best. Then the client can come back around to marvel in the beauty of the finished build.”- Yasmin Kelley, Executive Coordinator
What is the most common mistake clients make when choosing a tent or layout — and how can they avoid it?
“When it comes to choosing between our Sperry Tent, and our Losberger Clearspan Structures or our Garden Structure, you really can’t go wrong – each of our tent styles offer a unique experience. Depending on the event vision, one style tends to lend itself better than others. Our advice is to decide on how you want the event to feel, what kind of décor you’d like to utilize, and choose a tent style that best supports the vision.
One thing to keep in mind is to make sure you’re not trying to put too much into the tent interior. Making sure dining tables have ample space ensures guest comfort and a clear path for service staff. When in doubt, size up! You can always expand a bar or add in lounge furniture if you find yourself with extra space leading up to the event day.” – Kate Damore, Senior Project Manager
What’s one behind-the-scenes detail most clients don’t realize is critical to a smooth tent install or event build?
“Collaboration. As the client, you are contracting many individual vendors but behind the scenes, they are in constant communication, collaborating and troubleshooting throughout the entire process in order to make your vision come to life.” – Yasmin Kelley, Executive Coordinator
Planning a tented event requires expert coordination, technical knowledge, and experienced crews. Partnering with a professional tent provider like Greenwich Tent ensures your structure is safe, efficient, and built to perform in any environment. Contact our team today to learn how The Greenwich Tent Company can support your next project.
